Event video production that works all year

We plan in four steps before the doors open: goal, run of show, interview slots and shot list. The goal decides everything else. Selling next year's tickets needs crowd energy, keeping sponsors needs their logos and people on camera, and building a speaker's profile needs clean audio from the stage.

Then we work through your run of show and mark the moments that can't be missed. We book interview slots so guests aren't caught mid-conversation, and we build a shot list that the crew follows on the day. To start your own, use our video shot list template.

One in-house crew films and edits your event, so nothing gets lost in a handoff. The people who planned it are the people behind the camera and in the edit. They already know which speaker matters, which sponsor needs coverage and which moment is the one you'll use in the recap.

Live events don't follow scripts, so the crew adapts. When a 3Natives script wasn't landing on set, we scrapped it and brainstormed five new ad concepts on the spot. The same instinct works on an event floor when the schedule slips or a better moment turns up. Clean sound matters as much as the picture; here's how we record clean audio on location.

Send us five things at least a week out: the run of show, a venue contact, the speaker list, the sponsor list and your must-get moments. They turn into the crew's plan for the day.

• Run of show. Times for every session, speech and reveal, so we know where to be and when.
• Venue contact. Someone who can answer questions about load-in, power, parking and where the crew can set up.
• Speaker list. Names, talk times and which talks you want clipped.
• Sponsor list. Who needs to be seen on camera, and any logos or booths to capture.
• Must-get moments. The few shots you'd be upset to miss, like a toast, an award or a product reveal.

Rush clips can be ready in 24–72 hours, and standard edits take 1–3 weeks. Tell us which edits have to come first, and we'll cut those first. Usually that means a handful of rush social clips, with the full recap film on the standard timeline.

A half-day shoot starts at $1,500, and a full day starts at $3,000. Social and short-form cuts start at $1,500. Your quote depends on how long the event runs, how many crew you need and how many edits you want. You'll see the full scope before you book. For the bigger picture, see what video production costs.

• Half-day shoot: starting at $1,500
• Full-day shoot: starting at $3,000
• Social/short-form cuts: starting at $1,500

We cover live events where the moment matters and the footage has to keep working afterward, from race weekends like the NYC Marathon to brand moments and launches. The plan changes with the goal: some events need the crowd's energy, some need clean speaker audio and others need sponsors and partners on camera. We scope every event around what you'll use the video for. Planning a franchise discovery day? Read our guide to franchise discovery day video.

Need ongoing social content from your events? See social media video. For a story that runs longer than a recap, see documentary video. Our guide to running a video shoot day covers the day itself.